|
Date |
Description |
Responsible Person(s) |
|
6/1/19 |
Update opportunity at Montgomery Volunteer Center portal |
Director/Secretary |
|
6/15/19 |
Update CAPSA documents and forms and post them on website |
Director/Secretary |
|
|
Update CAPSA contact information of adult volunteers |
Director/Secretary |
|
|
Renew Godaddy.com domain & web hosting |
Director |
|
|
Mail admission letters to pre-registrants (tutors/tutees) |
Director |
|
7/1/19 |
Update Guidestar.org for CAPSA |
Director |
|
|
Complete financial statements of previous fiscal year |
Treasurer |
|
|
Complete CAPSA annual report |
Director |
|
|
File IRS ePostcard |
Director |
|
8/1/19 |
Renew liability insurance policy |
Director |
|
8/15/19 |
Rent facility |
Director |
|
8/20/19 |
Send email to Washington Chinese News for advertisement |
Director |
|
8/24/19 |
Visit Libraries to distribute CAPSA Brochures |
Director |
|
8/26/19 |
First announcement of registration on local Chinese newspapers |
Director |
|
8/28/19 |
Email notice of registration |
Secretary |
|
9/2/19 |
Second announcement of registration in local Chinese newspapers |
Director |
|
9/7/19 |
Adult volunteers/Coor. Workshop @ 8:45 am - 10:00 am |
Director |
|
|
Tutor interview/tutee registration - 10:00 am-12 noon |
All |
|
|
Bring all boxes of reading materials/copiers from home to CAPSA |
Coordinators/Director |
|
9/14/19 |
Tutor training 9:10-9:55 am, set up @ 9 am |
Deputy Directors |
|
|
First session 10:00 am -12:00 noon |
All |
|
9/21/19 |
Regular tutoring session |
All |
|
9/28/19 |
Regular tutoring session |
All |
|
10/5/19 |
Regular tutoring session |
All |
|
10/12/19 |
Submit draft Match-Up Rosters to director for review |
Lead Coors. |
|
10/19/19 |
Regular tutoring session |
All |
|
10/26/19 |
Print/distribute Match-Up Rosters |
Secretary |
|
|
Board Meeting |
Director |
|
11/2/19 |
Submit draft agenda for staff/coor. meeting to director for
review |
LES & UES Lead Coors. |
|
11/9/19 |
Send meeting agenda to all |
LES & UES Lead Coors. |
|
11/16/19 |
Regular tutoring session |
All |
|
|
Email notice of holiday party |
Secretary |
|
Distribute notice of holiday party |
Secretary |
|
11/23/19 |
Mail/email invitation letters for holiday party to guests |
Director |
|
|
First staff/coor. meeting @ 9:15 am (All coordinators & staffs) |
LES & UES Lead Coors. |
|
|
Collect return slip of holiday party |
Registrar/Cashier |
|
|
Distribute notice of no class on 11/30 |
Secretary |
|
Email notice of no class on 11/30 |
Secretary |
|
|
Distribute Tutor/Tutee Evaluation Forms |
Lead Coors./ Director |
|
|
Distribute unsigned MCPS SSL Activity Verification Form |
Lead Coors./ Director |
|
11/30/19 |
No class - Thanksgiving |
All |
|
12/7/19 |
Collect MCPS SSL Forms with student information completed |
Coordinators/Director |
|
|
Collect return slip of holiday party |
Registrar/Cashier |
|
|
Complete and review tutor/tutee evaluation |
Lead Coor/Mentor |
|
12/14/19 |
Submit first Tutor/Tutee Evaluation Forms to director for review |
Mentors/Lead Coors. |
|
|
Distribute signed MCPS SSL Form to coors./tutors |
Lead Coors./ Mentors |
|
Holiday party @ 11:00 am - 12:45 pm- Set up @ 9:30 am |
All |
|
Distribute notice of no class on Dec 21 & 28 |
Secretary |
|
|
Email notice of no class on Dec 21 & 28 |
Secretary |
|
|
Prepare article/picture of holiday party to local newspapers |
Optional/TBD |
|
|
Call tutors to pick up or mail leftover signed MCPS SSL Forms |
Director |
|
12/21/19 |
No class - Christmas |
All |
|
12/28/19 |
No class - New Year |
All |
|
1/4/20 |
Regular tutoring session |
All |
|
1/11/20 |
Regular tutoring session |
All |
|
1/18/20 |
Submit updated Match-Up Rosters to director for review |
Lead Coordinators |
|
1/25/20 |
Print/distribute updated Match-Up Rosters |
Secretary |
|
2/1/20 |
Regular tutoring session |
All |
|
2/8/20 |
Send agenda for staff/coor. meeting to all |
HS & MS lead coordinators |
|
2/15/20 |
Second staff/coor. meeting @ 9:15 am (All coordinators & Staffs) |
HS & MS lead coordinators |
|
2/22/20 |
Distribute Coordinator Application Form to prospective
applicants |
Secretary |
|
|
Email notice of coordinator application |
Secretary |
|
2/29/20 |
Distribute unsigned MCPS SSL Activity Verification Form to
seniors |
Director |
|
3/7/20 |
Order Trophy for award day |
Director |
|
|
File State Property Tax |
Director |
|
3/14/20 |
Distribute Tutor/Tutee Evaluation Forms |
Director |
|
|
Distribute signed MCPS SSL Forms to all seniors |
Director |
|
3/21/20 |
Distribute pre-registration application forms to all non-senior
tutors/tutees |
Secretary |
|
|
Email notice of pre-registration due 5/4 |
Secretary |
|
|
Due date for coordinator application |
Director |
|
|
Board Meeting |
Director |
|
3/28/20 |
Complete and review second tutor/tutee evaluation |
Lead Coors./Deputy Directors |
|
|
Collect Tutor/Coor. Records and Evaluation Forms of coor.
applicants |
Lead Coors./Director |
|
|
Due date for recommendations for coordinator applicants |
Mentors/Lead Coordinators |
|
|
Mail/email invitation letters for award ceremony to guests |
Director |
|
|
Distribute notice of no class on 4/4 and 4/11 |
Secretary |
|
|
Email notice of no class on 4/4 and 4/11 |
Secretary |
|
4/4/20 |
No class - Spring break |
All |
|
4/11/20 |
No class - Spring break |
All |
|
4/18/20 |
Regular tutoring session |
All |
|
4/25/20 |
Interview coordinator applicants - First session |
Selection Committee |
|
|
Distribute/email notice of award ceremony |
Secretary |
|
|
Draft award ceremony program |
Director |
|
|
Due date for nomination of outstanding tutors and tutees |
Mentors/Lead Coors. |
|
|
Distribute unsigned MCPS SSL Activity Verification Form |
Lead Coors./ Director |
|
5/2/20 |
Finalize list of outstanding tutors and tutees |
Director |
|
Due date for pre-registration application |
Registrar/Cashier |
|
|
Interview coordinator applicants - Second session |
Selection Committee |
|
|
Collect return slip of award ceremony |
Registrar/Cashier |
|
|
Pick up Trophy/MCPS Cert. for award day |
Director |
|
5/9/20 |
Collect return slip of award ceremony |
Registrar/Cashier |
|
|
2020-2021 coordinators and adult volunteer orientation - 9
-10:30 am |
Director |
|
|
Collect complete MCPS SSL Forms for signature |
Lead Coors./ Director |
|
|
Print award ceremony program/award certificates |
Secretary |
|
5/16/20 |
Annual award ceremony @ 11:00 am - 12:45 pm, Set up @ 9:30 AM
|
Director |
|
|
Collect all tutoring program documents |
Director |
|
|
Distribute signed MCPS SSL Form to coors./tutors |
Lead Coors. |
|
|
Prepare article/pictures of annual award ceremony for local
newspapers |
Director |
|
|
Bring all boxes of reading materials/copiers to home |
Coors. |
|
|
Call tutors to pick up or mail leftover signed MCPS SSL Forms |
Director |